- 1 – Domicile
The registered address of the association is the Municipality of Copenhagen, Denmark.
- 2 – Vision, Mission and Values
Vision: FIC has a social vision to strengthen people’s social, economic and democratic rights and opportunities, equality, solidarity and integration in employment and in society.
Mission: FIC promotes people’s possibilities of jointly with others to implement projects that improve their conditions and opportunities in Denmark, Europe and internationally by promoting the social dialogue between the social partners and through cooperation with all who can promote the vision of each project and / or generally.
Values: FIC’s values are the UN and European Human Rights Convention, ILO Conventions on Labour Rights, the UN Children’s Convention and the EU Charter of Fundamental Rights.
- 3 – Name
The Organisation’s name is Forum for International Cooperation, FIC
- 4 – Members
Any person wishing to promote the purpose of the association may become a member of the association.
On admission, a deposit is paid corresponding to one year’s membership fee.
4.1 The annual subscription is collected in January for the relevant year. On admission throughout the year, the annual subscription is paid.
4.2 The membership fee is fixed at the general assembly. No member can be in arrears for more than a year. If the payment date is not observed, membership may be cancelled. To participate and have the right to vote at the general assembly, the annual subscription and, if any, arrears must be paid.
4.3 Members of organizations point out their own contact person to FIC.
4.4 A member whose actions damage the interests and purpose of FIC can be excluded, after the decision of the board.
- 5 – The general assembly
The general assembly is the supreme authority of the association.
The annual general assembly is held in the first half of the calendar year. The general assembly is convened in writing with four weeks’ notice and shall state time, place and agenda for the assembly.
Any single member has one vote at the general assembly. Workplace clubs and national clubs are entitled to three representatives with the right to vote – organizations are entitled to up to six representatives with the right to vote. The right to vote is connected to the physical presence at the general assembly.
Proposals to be discussed at the general assembly should be submitted to the board, no later than ten days before the assembly.
Extraordinary general assemblies are held as deemed necessary by the board. Extraordinary assemblies are quorum, regardless of the number of participants. Extraordinary general assemblies shall be convened in writing with at least one-week’s notice.
To obtain the right to vote at the general assembly, one must have been member for at least 3 months.
If 25 percent of the members submit a written proposal to board on announcement of an extraordinary general assembly, such an assembly shall be held. Proposers must attend, in order for the assembly to be quorum.
The 25 percent is estimated by the above-mentioned principles that single members count for one vote, workplace- and national clubs count for three, organizations for six and collective organization members for 10.
The agenda for the annual general assembly shall include the following matters:
- Welcome, by the chairperson
- Election of the reporter
- Report, by the chairperson
- Election of the board
6.1. Election of the chairperson (odd years)
6.2. Election of vice-chairperson (even years)
6.3. Election of committee members
6.4. Election of alternates
6.5. Election of the region responsible
- Election of accountant
- Any other business
- 6 – The board
Our goal is to ensure a composition of the board so that the various regions of the country are represented. It seeks a balanced gender representation.
Proposals for candidates for the board shall be submitted to the secretariat, no later than 10 days before the general assembly. Employees of FIC are not eligible for the board.
Board members are elected for 2 years, so that three members are elected in odd years and four members are elected in even years.
The general assembly also elects two deputies for the board. Deputies are elected for 2 years, so that one deputy is elected in odd years and one deputy is elected in even years.
Membership of the board is unpaid.
The general assembly elects a chairperson in odd years.
The board lays down the procedure. In addition, the board may decide to appoint relevant persons or representatives.
Director, administration manager and shop steward participate in the board meetings without the right to vote.
Extraordinary meetings are held as deemed necessary by the chairperson or when at least the majority of management committee member so requests, stating the issues to be discussed.
Together the chairperson and director decide on the agenda and call the board meetings.
The Board is quorum when at least half the members are present. Decisions of the Board are taken by simple majority vote. In the event of a tie, the chairperson’s vote is decisive.
Minutes made at the board meetings shall be broadcasted to the board immediately after the meeting. The minute is approved at the subsequent meeting.
- 7 – Management and the general operation
The board is responsible for the general management and operation of the association.
The board appoints the director and administration manager, who together form the daily management of FICs secretary and organization.
The board approves the work plan, adopts the budget, approves the account, employs, and dismisses necessary staff on recommendation from the daily management.
The responsible person(s) and staff employed in the association shall comply with instructions and directions given by the board.
As part of the development of the organization and the project activities, the board can establish organizational units in the five regions of the country and/or locally appoint committees and project groups etc. Moreover, the board can establish representation and offices within the organizations and the projects economical and other possibilities to fulfil the purpose and tasks of the organization.
The daily operations are performed by the secretariat of the association. The tasks of the secretariat appear from the rules of procedure. The rules of procedure are elaborated and approved by the management committee.
- 8 – Account
The accounting year of the association is the calendar year.
For each accounting year, the board draws up annual accounts consisting of profit and loss account, balance sheet, notes and annual report in compliance with rules laid down in current legislation.
A state-authorized public accountant elected by the general assembly audits annual accounts.
Any surplus shall be used for promotion of the purpose of the association.
- 9 – Amendment of the regulations
Proposals for amendments of the statutes of the association can only be tabled at the ordinary general assembly. To amend current statutes, at least two thirds of votes present shall vote for the amendment.
If the management committee proposes to cease activities of the association, the voting rule stated in Article 9 applies.
- 10 – Dissolving of the association
In case the association ceases activities, any surplus means shall be used to promote the purpose of the association as stated in Article 2.
The decision to dissolve the association requires two on each other following general assemblies with at least 1 month in between. At the first general assembly a decision of dissolving requires 2/3 majority of the registered voters. At the second general assembly, the decision is made by ordinary majority vote.
The present statutes have been adopted at the first general meeting of 14 March 1995 and amended at the general assembly of 27 April 1999, the 24 June 2004, 2 May 2006, 23 April 2007, 11 May 2009 and 3 May 2010.